Associate Analyst, SAS Disbursements in Grapevine, TX at GameStop

Date Posted: 9/8/2020

Job Snapshot

Job Description

Description:

Summary

Working under direct supervision, the Associate Analyst, SAS Disbursements assists with the processing of disbursements, including but not limited to inventory payments, rent payments, and all overhead expenditures. The Associate interacts with his or her supervisor frequently during each work period. Nearly all but the most routine activities will require a supervisor’s advance approval.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES*

• Take ownership of AP forecast of upcoming expenses to provide to management on a weekly basis

• Gather and review invoice batches for posting and payment in Great Plains and communicate batch failures timely for resolution.

• Work closely with internal stakeholders to deliver payment guidance on process related questions or time-sensitive requests

• Work closely with GL team to assist in the investigation of outstanding items highlighted in the bank reconciliation process

• Take ownership and monitor the special handling form for emergency payments that arise off-schedule

• Track and develop KPI to report on a monthly basis to management

• Work closely with Customer Service to communicate promptly and professionally with vendors regarding account issues, payment status, and information changes.

• Maintain organization and accountability of high-volume paper and electronic payables assigned.

• Enter all batches in Great Plains for payment processing and own start-to-finish

• Generate reports on a weekly and monthly basis from a variety of software.   

• Audit, research and reconcile vendor accounts for overpayments and determine the best means for collecting the refunds

• Collaborate with team members to analyze current practices and recommend and document approved best practices for the function to ensure optimal functional efficiency

• Identify the most appropriate, reasonable ways to meet special requests within the general framework of existing expense payable guidelines, procedures, and general best practices

• Ad hoc requests and special projects as they arise

• Model the behaviors expected of all GameStop associates including, but not limited to, a drive for results, with a demonstrable bias for action; high levels of emotional intelligence, maturity, and professionalism;  giving, receiving and responding to feedback effectively; a consistently high service orientation; and demonstrable commitments to diversity, inclusion, a respectful workplace, and integrity

• Support the building of organizational capability through continuous improvement activities; recommend action to improve existing conditions and processes; identify improvement opportunities, generate ideas, and implement solutions

• Manage relationships in a manner acceptable to others and to the organization

• Gather, organize, interpret, and report data used by other leaders to make sound business decisions; prepare related recommendations as required

• Model the high level of customer service expected of all GameStop associates including, but not limited to, responding to voice mails and emails within organizationally defined timeframes, completing projects as committed, responding to others’ feedback appropriately, and making optimal use of organizationally limited resources by offering assistance to other functional teams when appropriate

RELATED COMPETENCIES

• Communication - Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.

• Information Monitoring - Setting up ongoing procedures to collect and review information needed to manage an organization or ongoing activities within it.

• Managing Work - Effectively managing one’s time and resources to ensure that work is completed efficiently.

• Quality Orientation – Accurately and correctly follows established procedures for completing works tasks; vigilantly watches over job processes, tasks, and work products to ensure freedom from errors, omissions, or defects.

BASIC AND PREFERRED QUALIFICATIONS (EDUCATION and/or EXPERIENCE)

• High school diploma or GED required

• Must be able to work a flexible schedule including some evenings and weekends according to business necessity

MINIMUM QUALIFICATIONS, JOB SKILLS, ABILITIES

• Proficient ability to communicate effectively with others using spoken and written English

• Proficient knowledge of Microsoft Office programs; specifically, Excel and Outlook

• Proficient ability to operate a 10-key pad by touch

• Working project planning skills, including the ability to organize, prioritize and control job responsibilities in order to meet deadlines in an environment with overlapping and potentially conflicting priorities

• Ability to recognize discrepancies/errors in written/recorded data/information including the ability to initiate and respond to work errors in a professional manner, working collaboratively and cooperatively with others

• Ability to work cooperatively and collaboratively with others; conducts working relationships in a manner acceptable to others and to the organization

• Working knowledge of Great Plains Dynamics preferred

• Consistently demonstrates a commitment to GameStop policies and procedures, including but not limited to, attendance, confidentiality, conflict of interest, and ethical responsibilities