Associate Analyst, Supplier Accounting Services in Grapevine at GameStop

Date Posted: 10/8/2020

Job Snapshot

Job Description

Description:

SUMMARY

Working with general supervision independently and within a team, the Associate Analyst, Supplier Accounting Services is responsible for the validity of all vendor master data and to ensure compliance with all applicable laws and reporting requirements.  The primary business outcome for the role is to mitigate fraudulent payments through support and improvement of the vendor vetting process, analysis, and validation of existing vendor data records, and to ensure compliance with all tax withholding and reporting by management of internal process and external vendor.  An associate in this position will work closely with the Accounts Payable, Corporate Governance, and Tax teams as well as with an external reporting vendor for 1099MISC,1042 and 1042-S tax reporting.  Chief responsibility is providing an accurate vendor database to support accounts payable processing for GameStop-affiliated companies and to minimize losses related to fraudulent activities. This position verifies the validity of all vendors, reviews vendor information for set up, payment history, and works directly with vendors to ensure accurate and timely payments.  Associate will interact with his or her supervisor as needed by either. Most activities are completed without a supervisor’s advance approval.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES*

  • Prevent company losses by assessing the validity of current and future vendors and associated vendor information

  • Responsible for the accuracy and completion of all vendor modifications including identification and correction of invalid or inaccurate vendor information.

  • Analyze current practices and recommend and document approved best practices to ensure optimal functional efficiency

  • Create and ensure procedures are followed to ensure accurate and complete vendor information entered in financial systems that will support accurate tax withholding and reporting

  • Lead and collaborate with external preparation vendor and tax department to ensure year-end 1099 and 1042 tax reporting process is completed timely and accurately

  • Provide excellent customer service to internal and external vendors and other customers through supporting Accounts Payable functions including correcting tax and other payables reporting

  • Lead the audit process to identify and research vendor overpayments and determine the best means for collecting refunds

  • Work collaboratively and cooperatively with leaders and associates from other departments and business units to maximize commitment to excellent customer service and overall business results

  • Model the behaviors expected of all GameStop associates including a drive for results, with a demonstrable bias for action; high levels of emotional intelligence, maturity, and professionalism;  giving, receiving and responding to feedback effectively; a consistently high service orientation; and demonstrable commitments to diversity, inclusion, a respectful workplace, and integrity

  • Support the building of organizational capability through continuous improvement activities; recommend action to improve existing conditions and processes; identify improvement opportunities, generate ideas, and implement solutions

  • Manage relationships in a manner acceptable to others and to the organization

  • Gather, organize, interpret, and report data used by other leaders to make sound business decisions; prepare related recommendations as required

  • Make profitable, sustainable decisions by identifying issues, problems, and opportunities; gathering and interpreting information; generating alternatives collaboratively with others; choosing an appropriate action; and aligning resources

  • Create and sustain a work environment that encourage entrepreneurial thinking, risk tolerance, and the ability to improve by learning from one’s mistakes

RELATED COMPETENCIES

  • Decision Making – Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences

  • Leadership Disposition – Demonstrating a poised, credible, and confident demeanor that reassures others and encourages respect; conveying an image that is consistent with the organization’s vision and values

  • Continuous Improvements – Originates action to improve existing conditions and processes; uses appropriate methods to identify opportunities, implement solutions, and measure impact

  • Leading Change – Using appropriate methods and interpersonal styles to develop, motivate, and guide the team to attain successful outcomes and business objectives.

BASIC AND PREFERRED QUALIFICATIONS (EDUCATION and/or EXPERIENCE)

  • Accredited bachelor’s degree in accounting, finance, or business administration required; equivalent work experience may be considered as a substitution.

  • At least three years of successful experience in managing vendor master data expense-related bookkeeping or accounting required; experience in a large organizational setting preferred

MINIMUM QUALIFICATIONS, JOB SKILLS, ABILITIES

  • Expert knowledge of Accounts Payable functions especially sales and use tax, 1099 and 1042 withholding and reporting

  • Proficient knowledge of the following Microsoft Office applications: Outlook, Word, and Excel

  • Proficient knowledge of general computer operation using a Microsoft Windows operating system

  • Expert ability to communicate effectively with others using written and spoken English

  • Working ability to collect, organize, analyze and report vendor master data as needed

  • Proficient knowledge of invoice payment cycle (i.e., company directives/reason for expense, data entry/collection goals, electronic and paper check batch processing, document retention, etc.)

  • Working ability to work cooperatively and collaboratively with others; conducts working relationships in a manner acceptable to others and to the organization

  • Possess the learning capacity to receive and apply cross-functional training; willingness to assist other functions and work groups as needed so the department achieves or exceeds its overall business objectives

  • Proficient ability to manage time to meet demanding time constraints and production goals

  • Working ability to remain effective under stress, and respond to pressure in a manner acceptable to others and to the organization

  • Proficient ability to remain flexible and adapt to changing priorities with promptness, efficiency and ease.

  • Expert ability to positively model the organization’s commitment to integrity, diversity, inclusion, and maintaining a respectful workplace.

  • Demonstrated capacity for gathering and scrutinizing data to identify issues, opportunities, patterns, and sustainable business solutions

  • Ability to recognize discrepancies/errors in written/recorded data/information including the ability to initiate and respond to work errors in a professional manner, working collaboratively and cooperatively with others

  • Proficient understanding of conflict management and resolution

  • Consistently demonstrates a commitment to GameStop policies and procedures, including but not limited to, attendance, confidentiality, conflict of interest, ethical responsibilities, and maintaining a respectful workplace