Associate Analyst, Travel & Expense in Grapevine, TX at GameStop

Date Posted: 9/30/2021

Job Snapshot

Job Description

Description:

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES*

  • Responsible for matching the Employee Expense Report and the Expense Receipts against the claimed/received supporting documentation
  • Validate a perfect Match of the Expenses vs. Total Claimed
  • Identify, Flag, and Report any items that require follow-up: this includes policy violation, mismatch of receipt and claim, and suspicious items for further clarification/research
  • Communicate with employee on back-up required on any items in question; strong tracking of employee remediation next steps, timing, and ownership
  • Understand and apply GameStop’s Travel & Expense policy to resolve issues.
  • Ability to perform a deep dive on the root cause analysis, the GL coding and source documentation, including the criteria review of a Receipt validation.
  • Assist with audits of expense and receipts, in collaboration with other teams prior to and atter payment reimbursement.
  • Escalate issues in accordance with escalation policy, notify leadership of serious procedures and policies violations.
  • Identify and communicate process improvement opportunities, including automation, process changes, scripts, and FAQ enhancements.
  • Assist with fraud or expense audits/investigations.
  • Support audit activities for both SOX and external audits
  • Develop, present and/or distribute recurring reports on various Travel & Expense operational and compliance metrics.
  • Support the disbursements functions, including issues high volume and dollar payments, researching and reconciling payment variances, performing payment related reconciliations, generating forecasts and reporting, etc.
  • Other projects as assigned.

RELATED COMPETENCIES

  • Communication - Excellent professional written and verbal communication and customer service skills. Required.
  • Information Monitoring - Setting up ongoing procedures to collect and review information needed to manage an organization or ongoing activities within it.
  • Managing Work - Ability to prioritize assignments, deal with interruptions, meet deadlines and follow-up in a fast paced and growth-oriented environment.
  • Quality Orientation – Strong attention to detail and excellent organizational capabilities.  Accurately and correctly follows established procedures for completing works tasks; vigilantly watches over job processes, tasks, and work products to ensure freedom from errors, omissions, or defects.

BASIC AND PREFERRED QUALIFICATIONS (EDUCATION and/or EXPERIENCE)

  • High school diploma or GED required
  • Bachelor’s degree in Accounting or Business preferred.
  • 3 years of relevant Travel & Expense work experience in a corporate environment
  • 1 to 2 years of relevant Disbursements work experience in a corporate environment
  • Experience with Coupa, Great Plains, Dynamics 365 preferred.
  • Proficiency in Microsoft Office applications with emphasis and high-level proficiency in Microsoft Excel is required
  • Flexibility to work beyond standard hours when needed